Survey Privacy Policy

Last updated on: March 24, 2023

1. Introduction

1.1 Your privacy is important to us. Acast, along with its direct and indirect subsidiaries (“Acast”, “we” or “us”), is committed to protecting your privacy and we always aim to achieve a high level of protection and security for your personal data. We’ve tried to make this Privacy Policy as easy to read as possible, but if anything is unclear, please contact us at privacy@acast.com, and we’ll be happy to clear it up.

1.2 The purpose of this Survey Privacy Policy (the “Policy”) is to provide you with information about what personal data we collect about you, how and why we collect your personal data, why we may share your personal data and the rights and choices you have when it comes to your personal data.

1.3 Details of the Acast entity that acts as a controller of your personal data pursuant to this Policy is set out in Section 8 "How to contact us" below.

2. What personal data do we collect and what is our lawful basis for the processing?

2.1 When you participate in the survey and submit your answers, Acast will collect and process certain categories of sensitive personal data, this includes:

• Information about your racial or ethnic origin, religious or philosophical beliefs, health, sex life or sexual orientation.

2.2 We collect and process your sensitive data based on your explicit consent. If you do not wish to Acast to collect and process your sensitive data, you can withdraw your consent at any time.

3. For which purposes do we process your data?

3.1 We use your personal data in order to:

• Monitor, support and report on our ongoing diversity, equity and inclusion initiatives.
• Promote your podcast show in relevant situations (for e.g. Pride Month, Black History Month, etc.)
• In some cases, our sales team may use this information to include your podcast show in a sales pitch for sponsorship and/or branded content opportunities. Please note that sponsorship and branded content is subject to your approval in accordance with your agreement with Acast.

4. Where will we store your data and for how long will it be retained?

4.1 Your personal data will be securely stored in Acast’s internal IT systems, such as G Suite. We will continuously ensure that we have implemented appropriate technical and organisational measures to protect your sensitive data and guard against unauthorized access. These measures include:

• Restricted access to the file only to Acast personnel that need to access the sensitive data, where those access rights will be reviewed periodically;
• Restriction to share the file only to Acast personnel that is set as owner of the file; and    
• Restriction to download, print or copy the file only to Acast personnel that are set as administrators of the file.    

4.2 Your personal data will be retained for as long as Acast hosts and distributes your podcast show.

5. Will Acast share your data with any third parties?

5.1 Acast will not share the entirety of your survey responses with any third party. Acast may, however, share the following:

• Aggregated (i.e. anonymised) data regarding our creator network demographics to report our diversity and inclusion initiatives to third parties.
• Insights regarding how you self-identify in various demographics to include your podcast show in more sponsorship and/or branded content opportunities. These insights may be shared with advertisers and sponsors.

5.2 Acast may transfer your personal data to an advertiser or to other Acast group companies located outside of the EU/EEA. When such transfer occurs and for the purposes of the GDPR, Acast will ensure that the data transfer is carried out under an appropriate data transfer mechanism securing an adequate level of protection of your personal data, such as the EU Commission’s standard contractual clauses. Furthermore, where Acast transfers your personal data to other Acast group companies located outside of the EU/EEA, such transfer shall be governed by the intra-group Data Transfer Agreement in which the EU Commission’s standard contractual clauses are incorporated.

6. How can you exercise your privacy rights?

6.1 Acast would like to make sure that you are fully aware of all of your privacy rights. As an individual subject to Acast’s processing of your personal data, you may have the following rights under privacy laws applicable to you:

• Right to withdraw consent: when we process your personal data based on your consent, you can withdraw your consent at any time. The withdrawal of consent shall however not affect the lawfulness of processing based on your consent before its withdrawal;
• Right of access: you can request access to the personal data we collect and process about you;
• Right to rectification: you can request that we update or correct any incomplete or inaccurate personal data concerning you;
• Right to erasure: you can request that we delete your personal data;
• Right to restriction: in certain circumstances, you can request that we restrict the processing of your personal data;
• Right to data portability: in certain circumstances, you can request that we send you a copy of the personal data we collect and process about you;
• Right to object: in certain circumstances, you can object to Acast’s processing of your personal data;
• Right to lodge a complaint: if you believe your personal data is not being processed in accordance with applicable privacy laws, you also have the right to lodge a complaint to the competent data protection authority; and
• Right to limit the use or disclosure of your sensitive personal data: If you are residing within the State of California, you have the right to limit the use or disclosure of your sensitive personal data for purposes other than those specified purposes in §1798.121 CPRA.

6.2 If you want to exercise your data privacy rights, please send us an e-mail at privacy@acast.com.  

7. Update to this Policy

We reserve the right to modify or amend this Policy at any time. When we make material changes to this Policy, we will make sure to notify you of those changes. Any changes will become effective as of the date that appears at the very beginning of this document in the section “Last updated on”. Your continued participation in the survey following the posting of changes will be deemed an acceptance of those changes.

8. How to contact us

If you have any questions or concerns regarding this Policy, please send us an e-mail at privacy@acast.com or reach out to Acast's Data Protection Officer at dpo@acast.com. You may also write to your relevant data controller at the address below.

If you reside within the EEA, the UK or Switzerland, the Acast data controller can be reached at:

Acast AB

Kungsgatan 28

111 35 Stockholm

Sweden

If you reside outside of the EEA, the UK or Switzerland, the Acast data controller can be reached at:

Acast Stories Inc.

408 Broadway 2nd Floor

NY, 10013

United States

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